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Tips On How to Insert Videos In Your PowerPoint Presentations

While PowerPoint remains one of the simplest ways to create a presentation, it’s also become one of the most dreaded parts of office life. A lot of people tune out right away the moment the presentation begins.

People now have shorter attention spans and if you are unable to grab and maintain your audience’s attention in your presentations, they will soon go back to their phones before you get to the middle of your presentation. Luckily for us, there are a lot of tips and tricks on how to make presentations more interesting and eye-catching.

One of those tips is inserting video files into your presentations.
Studies show that video is more engaging, more memorable, and holds almost every other advantage over text content. Videos bring your discussion to life and they can get really engaging if they totally relate to the topic.

In this article, DeckRobot tells about different ways on how to insert video files in presentations and make them even more appealing and interesting for the audience.

You can spruce up your PowerPoint presentations by including videos with a video file on your computer or you can embed YouTube videos. Now let’s see each method separately.

Embedding Video from a File

1. For this one you have to install the latest Office updates. This will let you achieve the best results when inserting a video.
Open the slide you want to add the video to. The good thing is that you can embed the video on any slide in your presentation.

2. Click the "Insert" tab. This will display the various Insert options.
Click the "Video" button in the "Media" section. A small menu will appear.
Select "Video on My PC." This will open the file browser. (If you're using a Mac, select "Movie from File")

3. Choose the video you want to add.

There are a few things to keep in mind when choosing your video file:
Different versions of PowerPoint support different sets of video formats.
For instance, 2016 supports the most types of files, including MP4 and MKV, while 2010 supports the least (just MPG, WMV, ASF, and AVI).

We would suggest you avoid the AVI format, as these often require additional codecs that make playback difficult. If you have no other choice than AVI format you can use the free online programs to convert these AVI files into MP4 or any other desirable format. One of these online free programs is CloudConvert.

4. Wait until the video is added to your presentation. The upload time may vary depending on the size of the video. The progress will be displayed at the bottom of the screen.

5. Click the "Playback" tab. Here you will be able to adjust playback settings for the video that you've added.

6. With the "Start" drop-down menu you can choose how the video will start playing. By default, the video will need to be clicked in order for the video to start playing.
The "Automatically" option allows the video to start as soon as the slide opens.

And voila! Your video is embedded in the presentation, which includes the video inside of the PowerPoint file. You won't need to worry about sending the video along with the presentation since it's packed into the presentation itself. 

Embedding a YouTube Video

1. Again you will need the latest Office version installed on your PC. This is critical since YouTube videos can be embedded in PowerPoint 2016, 2013, and 2010. Please note that YouTube is the only supported streaming video site. However, you cannot embed YouTube videos in the Mac versions of PowerPoint.

2. Open the YouTube video that you want to embed. Use your web browser to open the page for the YouTube video you want to embed in your presentation.

3. Click the "Share" button under the video on the YouTube page. This will open the sharing options for the video. You will see social network icons and the “Embed” option. Click the "Embed" tab. This tab appears after your click the "Share" button. Copy the highlighted embed code. The embed code will be highlighted automatically. Press Ctrl+C or right-click the selection and click "Copy."

4. Open the slide in PowerPoint that you want to embed the video in. You can embed the YouTube video on any slide in your presentation.

5. Click the "Insert" tab in PowerPoint. You'll see options to insert different types of objects into your presentation. Click the "Video" button and select "Online Video." If you're using PowerPoint 2010, click "Video from Web Site" instead.

6. Click the "Paste embed code here" box and paste the copied code. Either press Ctrl+V or right-click the box and select "Paste."
Please note that if you are using PowerPoint 2010, the box will be labeled "Insert Video From Website."

7. Embed the video. After a moment, the video will appear on the slide. It will just look like a solid black box.

8. Click the "Playback" tab. This will open the playback options for the video. If you don't see the "Playback" tab, make sure the video you inserted is currently selected.

9. Click the "Start" drop-down menu and select how the video will play. If you don't select one of the options from this menu, your video won't play during the presentation.

10. Make sure you're online when you're giving the presentation. The YouTube video will only play if you are connected to the internet. Embedding the video does not let you play it offline.


Let’s face it, some PowerPoint presentations can be downright dull simply given the topic they need to cover. Adding video, which then introduces the element of sound—music perhaps—can help pep that audience up to some extent.

DeckRobot’s extensive library of professionally created presentation slides is one resource that can help make something truly memorable.